Privacy Policy
This Privacy Policy explains how this conference website collects, uses, stores, and protects personal information submitted through website forms, email communication, and other conference-related channels.
This website does not provide user account registration, login, or membership functions. Personal information is collected only when users voluntarily submit information through forms or contact the conference organisers.
1. Information We May Collect
The conference organisers may collect personal information voluntarily provided by users, including but not limited to:
- name;
- affiliation or institution;
- academic title or position;
- email address;
- phone number, if provided;
- country or region;
- paper title, abstract, author information, and submission details;
- registration or participation information;
- visa invitation letter information, if requested;
- dietary, accessibility, accommodation, or other special requests, if provided;
- volunteer application information, if applicable;
- communication records with the conference secretariat.
2. How We Use Information
Personal information may be used for conference-related purposes, including:
- responding to enquiries;
- managing conference registration and participation;
- processing paper submissions and related academic communication;
- preparing programmes, schedules, certificates, name badges, proceedings, and other conference materials;
- arranging presentations, sessions, workshops, special sessions, and related academic activities;
- preparing visa invitation letters, where applicable;
- communicating important conference updates;
- coordinating volunteers, sponsors, speakers, reviewers, and participants;
- meeting necessary academic, administrative, legal, or publisher-related requirements.
The organisers will not sell personal information to third parties.
3. Disclosure of Information
Personal information may be shared only when necessary for legitimate conference-related purposes, including with:
- conference organisers and secretariat members;
- programme committee members, reviewers, and session chairs;
- publishers, indexing services, or proceedings partners, where applicable;
- registration, submission, email, website, or technical service providers;
- hotels, venues, or event service providers, where necessary;
- government, legal, or regulatory authorities, when required by applicable law.
Only necessary information will be shared for the relevant purpose.
4. Forms and Voluntary Submission
Users are not required to create an account to use this website.
When users fill in a form on this website, they are responsible for ensuring that the information submitted is accurate and appropriate. By submitting a form, users acknowledge that the information may be used by the conference organisers for the stated conference-related purpose.
5. Data Storage and Security
The organisers take reasonable administrative, technical, and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration, or disclosure.
However, no method of online transmission or electronic storage is completely secure. Therefore, absolute security cannot be guaranteed.
6. Data Retention
Personal information will be retained only for as long as necessary to fulfil conference-related purposes, including registration records, academic communication, publication records, financial or administrative requirements, legal obligations, and future communication related to the conference series.
When personal information is no longer required, reasonable steps will be taken to delete, anonymise, or securely store it.
7. User Rights
Subject to applicable laws and regulations, users may request access to, correction of, or deletion of their personal information held by the conference organisers.
Requests may be sent to the conference secretariat. The organisers may need to verify the identity of the requester before processing such requests.
8. Photographs, Videos, and Event Records
During the conference, photographs, videos, screenshots, audio recordings, or other event records may be taken for academic, promotional, archival, reporting, or communication purposes.
By attending the conference, participants acknowledge that such materials may be used on the conference website, official reports, newsletters, social media, or related academic communication channels, unless the participant notifies the organisers otherwise in advance.
9. Updates to This Privacy Policy
The organisers may update this Privacy Policy from time to time. Any changes will be posted on this website. Users are encouraged to review this page periodically.
10. Contact
For questions regarding this Privacy Policy or the handling of personal information, please contact the conference secretariat.
Contact Email: conferenceiaci@gmail.com